Property Management Guide

Reliable Property Management for OKC Owners & Investors

This guide walks you through how Red Key manages single-family and small multi-family rentals in the Oklahoma City metro, including evaluation, marketing, screening, maintenance, and reporting.

5 Mistakes Rental Owners Make → View Screening Criteria → Schedule a Property Call →

How We Manage Your Rental Property

We manage your property like it's our own investment: with a focus on minimizing vacancy, protecting the asset, and keeping income as predictable as possible. Below is an overview of how our process works from the first conversation to ongoing management.

1. Property Evaluation & Rent Analysis

We start by understanding your property, your goals, and the current rental market.

  • On-site or virtual property assessment
  • Local rental market comparison and pricing guidance
  • Recommendations to improve rentability and reduce time on market
  • Discussion of expected rent range and likely days-on-market

2. Marketing & Tenant Screening

Once you're ready, we handle marketing and screening to place qualified tenants as quickly as possible.

  • Professional listing on major rental sites (Zillow, Apartments.com, and more)
  • High-quality photos and clear, accurate property descriptions
  • Online applications and application fee collection
  • Background, credit, income, and rental history screening
  • Lease drafting and electronic execution

You can review our written screening criteria at any time here: View Screening Criteria.

3. Move-In, Rent Collection & Communication

From move-in forward, tenants work directly with us for payments, questions, and maintenance requests.

  • Move-in inspection documentation and photo records
  • Online tenant portal for rent payments and maintenance requests
  • Clear communication of lease expectations and policies
  • Enforcement of lease terms, including late fees when applicable

4. Maintenance & Repairs

Our goal is to protect the long-term condition of your property while keeping costs reasonable and predictable.

  • 24/7 emergency maintenance coordination
  • Work orders routed through our maintenance system
  • Use of vetted local vendors whenever possible
  • Recommendations for preventative maintenance to protect your investment

5. Financial Reporting & Owner Experience

We use Buildium to keep your financials organized and accessible.

  • Online owner portal with real-time visibility
  • Monthly owner statements and income/expense tracking
  • Direct-deposit owner disbursements
  • Year-end reporting to support your tax preparation

6. Legal, Compliance & Risk Management

We help you stay aligned with Oklahoma landlord-tenant law and fair housing requirements.

  • Lease compliance and fair housing awareness
  • Non-payment and lease-violation process guidance
  • Eviction coordination when necessary
  • Understanding of local and state requirements impacting rentals

We handle the day-to-day details so you can focus on the bigger picture of your investment strategy.